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This Policy is effective as of September 5, 2025.

RUN FROM ROUTINE TRAVEL LLC (“Company,” “we,” “us,” or “our”) respects your privacy.  We collect personal information to plan your travel experiences, share it only with necessary third-party vendors (like airlines or hotels), and protect it with reasonable security measures.  Please contact us at sophie@runfromroutine.com with any questions regarding our use of your information.  This Privacy Policy (“Policy”) is entered into by and between the Company and any individual engaging our services to curate and book travel experiences (“Client,” “you,” or “your”).  By engaging our services, accessing our website, or providing personal information, you agree to the terms of this Policy.  

  1. Scope and Application.  This Policy governs the collection, use, disclosure, and protection of personal information provided to the Company in connection with curating and booking travel experiences.  It applies to all interactions with our services, including through our website, mobile applications, or direct communications.
  1. Definitions.  For purposes of this Policy:
  1. “Personal Information” means any information relating to an identified or identifiable individual, including but not limited to name, contact details, payment information, and travel preferences.
  1. “Sensitive Personal Information” means health, medical, dietary, or allergy-related information, or other data subject to heightened protection under applicable law.
  1. “Third-Party Vendors” means independent entities, such as airlines, hotels, tour operators, or other service providers, engaged to fulfill travel services, as the Company may use from time to time at its sole discretion.
  1. Collection of Personal Information.  The Company collects Personal Information you provide, including:
  1. Full name, email address, phone number, mailing address, and emergency contact details.
  1. Payment information, such as credit card details or bank account information.
  1. Travel-related information, including passport or government identification data, travel preferences, loyalty program numbers, and itinerary details.
  1. Sensitive Personal Information, such as dietary restrictions, allergies, mobility limitations, or health conditions, voluntarily disclosed to facilitate travel arrangements.
  1. Technical data, such as IP addresses, browser types, and device information, collected via cookies or analytics tools (see Section 10).
  1. Please note that the Company collects only the information necessary to provide the requested services and does not collect Sensitive Personal Information unless voluntarily provided with your explicit consent.
  1. Use of Personal Information.  The Company uses Personal Information to:
  1. Plan, book, and manage travel services, including coordinating with Third-Party Vendors.
  1. Communicate with you regarding your travel arrangements, updates, or inquiries.
  1. Ensure accommodations for dietary, medical, or accessibility needs, where applicable.
  1. Comply with legal, regulatory, or tax obligations.
  1. Improve our services through internal analysis, provided data is anonymized where possible.
  1. Personalize travel recommendations, provided no automated decision-making significantly affects you without your consent.
  1. Sensitive Personal Information is used solely for facilitating safe and appropriate travel arrangements and is not used for marketing or profiling without separate, explicit consent.
  1. Disclosure of Personal Information.  The Company may disclose Personal Information to:
  1. Third-Party Vendors as necessary to fulfill travel services, such as airlines, hotels, tour operators, or insurers.  Disclosures are limited to the minimum information required.
  1. Legal authorities or regulators when required by law, regulation, subpoena, or court order.
  1. Emergency responders or entities when necessary to protect your health, safety, or vital interests, or those of another person.
  1. Notwithstanding the foregoing, please note that Third-Party Vendors are independent entities with their own privacy policies.  The Company is not responsible for their data protection practices but will endeavor to engage vendors with reputable data protection standards.
  1. International Data Transfers.  The Company may transfer Personal Information to Third-Party Vendors located outside your country of residence, including jurisdictions with different data protection laws.  The Company will implement reasonable safeguards to ensure adequate protection.
  1. Data Security.  The Company implements commercially reasonable physical, technical, and administrative safeguards, including encryption, access controls, and secure data storage systems, to protect Personal Information against unauthorized access, loss, misuse, disclosure, alteration, or destruction.  However, you acknowledge that no system is completely secure, and you provide Personal Information at your own risk.
  1. Data Retention.  The Company retains Personal Information as follows:
  1. General travel booking information, including payment and itinerary details, is retained for up to seven (7) years to comply with legal, tax, or accounting obligations.
  1. Sensitive Personal Information is retained only for the duration necessary to provide the requested services, not exceeding sixty (60) days after completion of travel, unless required by law or necessary for legal claims.  Thereafter, such information is permanently deleted or irreversibly anonymized.
  1. Technical data (e.g., cookies) is retained as described in Section 10.
  1. Client Rights.  You may have the following rights under applicable law, subject to verification of your identity:
  1. To access a copy of your Personal Information held by the Company.
  1. To correct inaccurate or incomplete Personal Information.
  1. To request deletion of Personal Information, subject to legal retention requirements.
  1. To restrict or object to the processing of your Personal Information.
  1. To withdraw consent for processing, where consent was previously given.
  1. To request data portability, where feasible under applicable law.
  1. To opt out of the sale of Personal Information, where applicable (e.g., under California law).
  1. Requests must be submitted in writing to sophie@runfromroutine.com.  The Company will respond within the timeframes required by applicable law, typically thirty (30) days.
  1. Cookie and Tracking Technologies.  The Company’s website uses cookies and similar technologies (e.g., web beacons, analytics tools) to enhance user experience, analyze site performance, and personalize content.  Cookies may collect technical data, such as IP addresses, browser types, and browsing behavior.  You may manage cookie preferences through your browser settings or our website’s cookie consent tool.  Essential cookies required for website functionality do not require consent, but non-essential cookies (e.g., for analytics or advertising) are only used with your explicit consent.
  1. Marketing Communications.  The Company may use your contact information to send newsletters, promotions, or marketing communications related to travel services.  You may opt out at any time by following the unsubscribe instructions in such communications or by contacting sophie@runfromroutine.com.  Sensitive Personal Information will not be used for marketing purposes under any circumstances.
  1. Children’s Privacy.  The Company’s services are not directed to individuals under sixteen (16) years of age.  The Company does not knowingly collect Personal Information from children  If such information is inadvertently collected, it will be promptly deleted upon discovery, unless otherwise required for the Company to render the services. 
  1. Party Information.  If you provide us with personal information about another individual (such as a spouse, child, or associate), you represent that you have their permission to do so. By submitting such information, you confirm that the individual has been informed of and consents to our collection and use of their data in accordance with this Privacy Policy.
  1. Third-Party Websites and Services.  The Company’s website or communications may contain links to third-party websites or services.  The Company is not responsible for the privacy practices or content of such third parties.  You are encouraged to review their privacy policies before providing Personal Information.
  1. Data Breach Notification.  In the event of a data breach that is likely to result in a risk to your rights and freedoms, the Company will notify you and, where required, the relevant supervisory authority, within seventy-two (72) hours of becoming aware of the breach, in accordance with applicable law.
  1. Legal Basis for Processing (GDPR Compliance).  Where applicable, we process personal data under one or more lawful bases recognized by the GDPR: your consent, the performance of a contract, compliance with legal obligations, or our legitimate interests, provided such interests do not override your rights and freedoms.
  1. Data Subject Rights.  Depending on your location, you may have specific rights regarding your personal data. EU/UK residents have rights under the GDPR, including access, correction, deletion, and portability. California residents may have rights under the CCPA, including the right to opt out of the sale of personal data and “Do Not Track” preferences.
  1. Data Portability.  Where feasible under applicable law, we will provide your personal data in a structured, commonly used, and machine-readable format to facilitate portability.
  1. Complaints Procedure.  If you have concerns about how your Personal Information is handled, you may file a complaint by contacting us at sophie@runfromroutine.com.  We will investigate and respond within thirty (30) days.  If unresolved, you may contact your local data protection authority (e.g., a State Attorney General or EU supervisory authority).
  1. Amendments.  The Company reserves the right to amend this Policy at any time.  Updated versions will be posted on the Company’s website with  a revised effective date.  Continued use of our services following an amendment constitutes acceptance of the revised Policy.
  1. Governing Law and Dispute Resolution.  This Policy is governed by the laws of the State of Florida, without regard to its conflict of laws provisions.  Any disputes arising under this Policy shall be resolved in accordance with the dispute resolution procedures set forth in the Company’s Terms and Conditions of Service.
  1. Contact Information.  For questions, concerns, or requests regarding this Policy, contact our Data Protection Officer at RUN FROM ROUTINE LLC, by email at sophie@runfromroutine.com, or by telephone at (786) 509-7175.